Privacy Policy for Unity Resourcing Ltd

Unity Resourcing Ltd is committed to keeping your details safe.  Unity Resourcing are a recruitment agency that provide work finding services to both employers and candidates.  Our company details are Unity Resourcing Ltd, a company incorporated in England and our company number is 08958052. We are a data controller registered with the Information Commissioner.

In order that we may provide a safe and secure user experience Unity Resourcing Ltd (the Company) is committed to protecting the privacy of candidates, clients, suppliers, staff and users of our website. We will ensure that the information you submit to us via our website, email or any other medium is only used for the purposes set out in this policy.

Collection and use of personal data
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as an online job board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

Where you have provided personal data (which may include sensitive personal data) we will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

• Consent
• Legitimate interest
• Legal obligation
• Contractual obligation

The information we collect
Unity Resourcing may collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your CV or completed application form. On occasions this may also include – sensitive personal information such as details of criminal convictions and ethnic origin where provided by you. This information is held, used and disclosed by us as follows:

• to provide our services to you;
• to maintain our business relationship, where you are a user of our website, a client or candidate;
• to enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts. Please see the separate section on your CV below which outlines additional uses and disclosures;
• to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
• to answer your enquiries;
• to advise you of news and industry updates, direct-market products and services, events, promotions and competitions, reports and other information. Where we do so, you will be able to unsubscribe from such communications;
• to fulfil contractual obligations with our clients
• where you are registered as a candidate on our database, your personal information will be accessible to provide you with recruitment services and for the purposes of business development, systems development and testing.
• by Unity Resourcing to enable the development and marketing of other products and services and to improve our customer service and to make our services more valuable to you, including tailoring our website when you log on to make it relevant to you personally.
• to trusted third parties where we have retained them to provide services that you or our clients have requested, such as reference, qualification and criminal reference checking services (where required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality as Unity Resourcing;
• to third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems and function co-ordinators. These third parties comply with similar undertakings of privacy and confidentiality as Unity Resourcing;
• if Unity Resourcing or its business merges with or is acquired by another business or company, we may share personal information with the new owners of the business or company and their advisors and if this happens, you will be sent notice of such event;
• we may also release personal information to regulatory or law enforcement agencies, if they require us to do so. We will also disclose your information where we are permitted and requested to do so by law; and
• we may also seek your consent to collect, hold, use and disclose your personal information for any other purpose not listed above.
• our website may also use a website recording service such as Google analytics which can record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. Data collected by this service is used to improve our website usability. The information collected is stored and is used for aggregated and statistical reporting, it is not shared with anybody else.
• We may pass Personal Data to third parties that help us to process Personal Data, to prospective or intended employers (or third parties assisting them in their recruitment process) or customers for the purpose of recruitment.

Curriculum Vitae
We give you the option of submitting your CV via our website or by providing your CV to one of our consultants on email or via a third party online job board medium when applying for a job. Your CV will be stored in the Unity Resourcing database and will be accessible by Unity Resourcing recruitment consultants in the UK. This Unity Resourcing recruitment database, including the information relating to you, can be accessed by any of our recruitment consultants.

You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address, or you advise the relevant contact of your new submission).

Information about Unity Resourcing online visitors
We gather information and statistics collectively about all visitors to our website, for example, which area users access most frequently, and which services users access the most. We only use such data in the aggregate form. This information helps us determine what is most beneficial for our users and how we can continually improve our online services to create a better overall experience for our users. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you.

Data Retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

Where we have had no meaningful communication for a period of three years the Company will cease to process your personal data and sensitive personal data. Upon request your personal data may be deleted at any time unless we are required by law to keep it on file for a defined period as above.

Your rights
Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting the data protection officer at Unity Resourcing on email: enquiries@unityresourcing.co.uk

Other websites
Please note that clicking on links and banner advertisements may result in your transferral to another website – where data privacy practices may be different to that of Unity Resourcing. Visitors should consult the other websites’ privacy policies as we are not responsible for, and have no control over, information that is submitted to or collected by these third parties.

Social Media
Our database and associated software includes social media features, such as LinkedIn. These features may collect your IP address, which page you are visiting, and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on our database. Your interactions with these features are governed by the privacy statement of the company providing it.

Access
You have the right at any time to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. We also have the right to charge an administrative fee for this service if it is complex and time consuming to collate the data. Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so.

If you would like to make a request for information, please contact our data protection officer on enquiries@unityresourcing.co.uk. You also have the right to ask Unity Resourcing to stop using your information. However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds information about our clients or financial information that we need to keep for periods of up to seven years, i.e. that relate to tax matters. Where we are unable to comply with your request we will provide reasons for failing to do so.

Internet-based transfers
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

Data Security
All information stored on our recruitment software is secured through the Microsoft Azure Infrastructure and located at two data centres locations within Europe. The primary centre is located in Microsoft’s Western European centre, and these facilities are secured by a series of measures, including (but not limited to) biometric access, security alarm systems and round-the-clock security staff.

Changes to our Privacy Policy

This privacy policy may be changed by Unity Resourcing at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.

If, at any time, you have questions or concerns about Unity Resourcing’s online privacy commitment, please feel free to e-mail us at enquiries@unityresourcing.co.uk or call our local office to speak to one of our representatives.
Unity Resourcing Ltd

Copthall Bridge House

Station Bridge

Harrogate

HG1 1SP

Equal Opportunities

Unity Resourcing is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.

As part of our commitment to equal opportunities we may from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis.